École Lord Tweedsmuir Elementary – School/Site Safety Plan

Further to the District Biohazardous Exposure Control Plan and the COVID-19 Health & Safety Plan (V2.0), this addendum represents the site specific application of most effective to least effective measures to mitigate the risk of COVID-19 transmission, where practicable.

The following additional measures are listed below:

Learning Space Configuration

  • Desks and tables have been arranged to maximize space between staff/students.
    • Where possible, people are arranged to minimize facing one another directly, i.e., collaboration spaces are spaced apart and independent activity is encouraged.
    • Assigned seating is arranged.
  • If weather permits and without impact on HVAC systems, staff have been advised to open windows.

Cleaning and disinfection

  • As per section 3.0 Work Environment & 4.0 Cleaning and disinfection protocols.
  • Teachers and support staff have been provided with disinfection solution and have been trained on its safe use.

Ventilation and air exchange

  • School’s ventilation system is serviced and operating to specifications. It is regularly checked by District Maintenance staff and those same staff are available for emergency or non-emergency callout.

Other additional Environmental Measures:

  • Refilling water stations are cleaned and disinfected and are to be used to refill personal containers. Water fountains are closed.
  • Sanitizing station is located at the main entrance to the building.
  • Disinfection supplies are replenished upon request. Clothes are regularly washed.
  • Visual cues for traffic flow and physical spacing have been installed throughout the school. Posters and signage are displayed in classrooms and hallways to remind all of health and safety guidelines. Specifically: physical distancing, hand washing, room capacity notifications, etc.
  • Unnecessary furnishings have been removed from classrooms to provide greater available space.
  • Staff are reminded that they are able to open windows – however, we have had a complete upgrade with the ventilation system as part of the seismic upgrade which exceeds current standards.
  • Many extra items have been removed from classrooms to allow for increased space between students and fewer touch points.
  • Materials have been purchase to encourage and facilitate more outdoor learning opportunities.
  • Increased learning materials have been purchased to allow for individual kits for students.
  • Plexiglass barriers are available for non-enrolling teachers and LST/ELL teachers.
  • Custodians maintain a regular sanitizing schedule.
  • Plexiglass installed in administration areas and library.

Entrance & Exits

To avoid crowding in common spaces, entrance and exits students enter and exit in single file and are led by their classroom teachers. Multiple designated entry/exit points are assigned to accommodate for staggered entry/exit.

Floor plans with exits and entrances marked with pedestrian directions, where applicable, are available to staff at each site/school.

Physical distancing outside of learning groups are maintained

  • where possible at 2m between staff and students when indoors for elementary
  • physical distancing posters are posted in high visibility/traffic areas

Learning groups/cohorts remain consistent and are changed on a minimal frequency (i.e. quarter semester or not at all throughout the school year.)

Staff only common spaces (e.g. break rooms, copy rooms, mail room, etc.)

  • Visual cues on occupancy limits, and posters on physical distancing, hand hygiene, ‘how to wear a face masks’ are posted. Limits are strictly enforced.
  • Opportunities for food preparation and or food consumption have been removed or restricted.

Itinerant Staff workspace has been designated, extra supplies of the disinfection solution, hand hygiene stations, and/or physical barriers are provided. Workspace assignment is centralized in the general office. Refer to personal measures for daily health check.

TTOC, Sub EA, casual support staff have been instructed to follow protocols and site-specific orientation protocols are provided at each school/site. Limits are strictly enforced. Refer to personal measures for daily health check.

All visitors are required to complete a daily health check prior to entry. Visitors are not permitted to enter the site unless are such entry is deemed essential by the Principal or designate.

Other additional Administrative Measures:

  • No events that bring staff and students together outside of regular learning activities occur on this site.
  • Occupancy limits are posted in elevators and common spaces.
  • Health Declaration is included in the sign in & sign out binder and on doors.
  • A hand sanitizer station and bottle of disinfectant and a microfiber cleaning clothing are in collaborative spaces (gym, library, music room, LST rooms, etc.).
  • Staff are encouraged to take vigorous gym/physical activity outdoors.
  • Back up EAs are familiar with student programs to limit number of adults covering when there are staffing shortages.
  • OHS is a standing item for teacher and EA meetings to provide check in opportunities.
  • School is divided into 2 groups for outside playtime at recess and lunch and activities are modified or adapted.
  • Regular reminders in the weekly ‘Week at a Glance’ document for COVID safety measure as well as the weekly parent bulletins and PAC meetings.
  • Visitors are encouraged to make an appointment to come into the building. Parents are expected to remain outside of the school for drop off and pick up.
  • We have a focus on staff wellness in the school and are incorporating this into regular staff meetings.
  • Meetings are held virtually whenever possible.
  • Information provided on our school website.
  • Students asked not to bring personal items from home to school.
  • Staff and students are not permitted to share food.
  • Emergency drill practice is modified to adhere to health and safety guidelines.

Daily Health Checks

  • Staff and all other adult visitors are required to declare that they have completed a daily health check. Declaration sheet is located at first point of entry on site.
  • Parents and students are been reminded of their responsibilities.
  • Strategically located posters remind all of the Daily Health Check requirements.
  • During staff meetings and PA announcements, staff and students are reminded to complete the daily health check each day and before entering the school/site.

 Stay Home When Sick Messaging

  • During staff meetings and PA announcements, staff and students are reminded to stay home when sick.
  • Strategically located posters/signage reminders.

Other additional Personal Measures:

  • OHS is a rolling agenda topic in staff meetings.
  • Handwashing routines, coughing in elbows, hands away from face etc.. is encouraged.


  • Staff, itinerant staff, and visitors (who are able to), wear masks in accordance with the K-12 Health & Safety Guidelines.
  • Students (who are able to), wear masks in accordance with the K-12 Health & Safety Guidelines.
  • Extra supply of masks are available at the front desk for those how have forgotten theirs.
  • Extra dust masks or non surgical masks are provided in each classroom’s emergency bag.

Other additional PPE Measures:

  • Questions regarding PPE will be answered by administration.
  • OHS is a rolling agenda topic in staff meetings.
  • Staff members are able to ask for masks, gloves and shields as needed. (Each staff member was provided with reusable face masks in the fall.) Clear masks are provided upon request for specialized circumstances.